Opportunities

The Administrative Assistant will provide direct administrative support to the Operations Manager, Collaborative Professional Practice, Director of Collaborative Professional Practice, and Clinical Manager of Social Work within the Departments of Psychology and Social Work. This position will provide human resources, scheduling, financial and accounting related duties.

Apply here

Here's What You'll Get To Do:

• With leadership's guidance, complete Human Resources activities s such as completing reference checks, preparing offers, assisting with onboarding and orientation, etc.
• Liaise with the Foundation in managing and disbursing funds to finance projects, programs, and initiatives.
• Responsible for basic financial tasks such as billing and transfer of Foundation funds.
• Process and monitor multiple cost center expenses, and complete financial recoveries through other departments on a quarterly basis.
• Develop and coordinate systems such as billing, supplies inventory, ordering, and communication.
• Assist the operations manager to follow-up on and resolve financial discrepancies as needed and liaise with appropriate personnel to follow-up on financial matters.
• Liaise with Clinical Research Project Coordinators to complete financial recoveries from  research-based departmental cost centers.
• Liaise with Human Resources, Occupational Health, and Finance as required in the administrative lifecycle of employees.
• Procure office supplies, equipment and furniture and ensure supplies are accessible to departmental staff.
• Calendar management.
• Submitting and maintaining claim forms related to POGO (Pediatric Oncology Group of Ontario).
• Handle incoming inquiries; prepare reports and presentation material including slides, word processing and spreadsheets as needed.
• Arrange meeting rooms, meals, audiovisual and equipment services for meetings/events as needed.
• Prepare and distribute agendas and minutes for meetings.  Follow-up and/or implement items resulting from minutes.
• Generate purchase orders and cheque requisitions, and work through procurement processes as needed.

Here's What You'll Need:

• Business or administrative degree/post-diploma program.
• Minimum of 3 years of administrative experience either in a hospital or university setting.
• Proficient with PC computers and the Microsoft Office suite of applications (Outlook, Microsoft Word, Teams, Excel, PowerPoint, PowerBI Applications).
• Team player with excellent interpersonal and communication skills.
• Demonstrated high level of judgment, tact and diplomacy in interacting with a wide range of hospital staff and disciplines.
• Ability to handle a fast-paced, busy work environment with competing priorities.
• Exceptional organizational skills and ability to manage activities both for yourself and for others effectively.

Here's What You'll Love: 

Benefits

• This position is eligible for employee benefits coverage; including but not limited to, health, dental, insurance and pension. The full benefits offered will be discussed at the time of position offer.
• A focus on employee wellness with our new Staff Health and Well-being Strategy. Self care helps us support others.

Impact

• A hospital that welcomes and focuses on Equity, Diversity, and Inclusion.
• The opportunity to make an impact. Regardless of your role or professional interest, you will be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World.

Employment type: Temporary, Full-Time (1 Year) with modified benefits (health and dental).