Opportunities

Health Services – Communicable Diseases Division 

Status: (1) Regular Full Time 

Salary Range: $53,110.00 - $66,389.00 (plus comprehensive benefits) 

Work mode: (Hybrid)* see below for more details about this work mode. 

Location:7120 Hurontario street, Mississauga, ON

Hours of work:35 hour/week

Apply here

Reporting to the CD Manager, this position will provide confidential administrative support services and work cooperatively with the divisional management team to ensure a proactive, coordinated, and cohesive approach to administrative matters. This position will involve working in a self-directed manner within a collaborative team environment and dealing with multiple tasks, shifting/changing priorities.  

What you will do in this role:  

• Supports administrative work for people leaders reporting to Manager within the Communicable Diseases Division.  

• Maintains appointment schedules, Outlook tasks, and assists with drafting documents 
• Manages and handles meeting logistics including agenda preparation and minutes of meetings 
• Processes invoices and P-Card reconciliations for manager  
• Data entry of staff absences and requests for leave  
• Assists management team in the recruitment and onboarding processes 

• Supports staff education activities including registration and event organization  
• Analyzes and reviews existing processes and suggests new, innovative approaches to maximize efficiency and customer service 
• Handles sensitive/confidential documents such as letters of offer, budget, STD/LOA/WSIB claims, and program planning. 
• Maintains staff vacancy report 
• Run financial reports and participates in budget meetings with Finance  

• Maintains IT inventory and training tracking tools 
• Liaises with internal departments such as Accounts Payable, Payroll, Purchasing and Human Resources and external agencies and vendors 
• Anticipates and responds to requests for information, reports and meetings and distributes as per protocol 
• Purchases equipment and supplies for program as needed 
• Provides coverage and coordination with the Administrative Assistants in the Divisional Management Team 

• Independently networks with divisional Administrative Assistants to review divisional processes, ensure the smooth flow of information, and communicate technical computer information and responses to staff 
• Provides program and administrative support to internal and external committees 
• Coordinates reports to the Ontario Ministry of Health and Long-Term Care, the Ontario Agency for Health Protection and Promotion and other similar governmental bodies (e.g., monthly OHIP claims) 
• Apply Regional policy and collective agreement related to Non-union and Union staff in the CD division. 
• Participate in program priority setting and planning meetings as needed.  
• Performs other related duties as required. 

What the role requires: 

• Secondary school graduate plus post-secondary office administrative education or related field combined with a minimum of three years relevant experience or an equivalent combination of experience and education 
• Proficiency in MS Office 365 applications, especially MS Word, Excel and PowerPoint, HRMS (SuperUser access), Teams, SharePoint/OneDrive 
• Exercises tact, diplomacy, and maintains confidentiality of sensitive information 
• Proven ability to problem-solve and be pro-active 
• Ability to work in a self-directed manner within a collaborative team environment 
• Effective time management and organizational skills and the ability to deal with shifting/changing priorities and competing demands

Skills/Abilities: 

• Strong technical skills with ability to adapt to new technology and digital strategies, to support people leaders 
• Excellent written and verbal communication skills to interact effectively and professionally with colleagues and clients at all levels 
• Strong time management and organizational skills 
• Excellent writing skills needed for drafting responses and minute taking 

• Excellent customer service and detail oriented
• Ability to anticipate and mitigate conflicts 
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias 
• Knowledge/experience working with databases and client documentation systems is considered an asset (e.g., EMRs, iPHIS, Panorama)  
• Knowledge of CD on-call, clinical services, case and contact management and outbreak management is considered an asset

Perks @ Peel and why you will love working for us: 

• Comprehensive Health, Dental, Vision benefit plan including psychological health (effective start date)  
• Automatic enrolment into OMERS pension plan (where applicable) 
• Accrue Vacation on a monthly basis (where applicable) up to 3 weeks per annum 
• 3 Paid personal days and floating holidays 
• Flexible hours supporting your wellness and wellbeing 
• Annual performance review and merit increases based on performance 
• Supportive leadership and a culture of respect and inclusion 
• Access to tuition reimbursement (where applicable) and learning and development resources  

 Work Mode & Job Location: at 7120 Hurontario Street, Mississauga, ON