Opportunities

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Job Type:

Employee

Duration in Months (for fixed-term jobs):

24

Job Family:

Research

# of Open Positions:

1

Faculty/Service - Department:

Graduate School of Public and International Affairs_Christina Clark-Kazak_PM

Campus:

Main Campus

Union Affiliation:

N/A

Date Posted:

June 26, 2025

Applications must be received BEFORE:

July 06, 2025

Hours per week:

20

Salary Grade:

Non-Union Grade NR6 - 35 hrs

Salary Range:

$75,007.00 - $93,759.00

The FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French. With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa.
Responsible for the coordination of day-to-day activities of the UnborderED knowledge / Savoirs sans frontières research partnership, including: event coordination, marketing and communications coordination and operations management. Responsible for overall communications planning/implementation and key activities in support of the partnership’s research, outreach and training/development programs. Establish a strong contact management system and proactively engage target audiences with a variety of communications and outreach tools in order to implement the partnership’s knowledge mobilization plans to increase the visibility of the partnership’s activities at the University of Ottawa and outside the University.

Key responsibilities :

Operations: Responsible for the day-to-day operations of the partnership, including budget planning and management, as well as office management. Identify needs for policies and procedures to provide operational clarity, efficiency and management of activities and risk. Coordinate, undertake/supervise and plan activities involving clerical tasks and budgeting functions with the designated administrative staff of the Office of the Vice-Dean, Research and the Office of the Vice President, Research and Innovation.

Events Management: Lead all aspects of planning and execution for small- to mid-sized events and other special events in order to project a positive image of the partnership, faculty and/or the university. Working with partnership staff or members, identify key activities, elements and timelines, ensure event logistics are planned and run smoothly, and monitor and communicate progress. Develop event budgets and ensure that all activities take place within budget limitations.

Communications: Develop and execute an annual communications plan that supports the partnership’s communications needs for various internal and external target audiences. Write content for annual reports, news bulletins, brochures, speeches, web, social media and press releases and coordinate/proofread translation. Perform needs and cost/benefit analyses of proposed communications plans to support the annual budget planning of the Centre and ensure that related activities comply with budget limits.

Marketing: Develop and implement marketing strategies for the partnership in accordance with University and Faculty standards. Design marketing material, and collaborate with graphic designers and photography and printing resources in its production to promote the Institute while ensuring compliance with graphic standards. Perform needs and cost/benefit analyses of proposed marketing plans to support the annual budget planning of the partnership and ensure that related activities comply with budget limits.

Outreach: Be knowledgeable about the partnership’s projects, programs and ongoing activities in order to promote them to target audiences and increase audience awareness and interest in the activities. Maintain awareness of different target audience priorities in order to effectively translate the partnership’s projects, programs and ongoing activities. Foster and promote partnerships and collaborations with various internal and external stakeholders.

Web/Social Media Content Management: Anticipate requirements and generate web/social media content to best meet ongoing business needs while ensuring compliance with web, official language and accessibility standards and established policies. Develop and evaluate performance indicators for web/social media usage and usability, and coordinate improvements to maximize the effectiveness of the Institute’s web/social media sites.

Documentation and Data Management: Ensure that documentation and record keeping is appropriate, organized and meets all appropriate standards. Maintain an inventory of the partnership’s technological support including software, hardware and manuals. Maintain schedules of the partnership’s space allocations. Track and monitor ethics approvals for partnership projects. Ensure data stewardship, in accordance with the partnership’s data management plan.

Supervision: Provide a comprehensive orientation and training to part-time, occasional and student employees. Provide regular supervision to assigned part-time and occasional staff, participating in the hiring process which can include conducting interviews; and identifying human resource needs.

Grant Management and Business Development: Prepare reports to funders. Support the development and application of leveraged opportunities.

Knowledge, skills, education and experience: