Opportunities

Here is what you will be doing: 

• Develops/drafts and manages project management artifacts, such as agendas, minutes, project charters, project logs (action, issue, risk, decision), integrated project plans, lessons learned and project close out.

• Ensures all documentation follows standards, is version controlled and loaded onto central project sites. 

• Follows-up on team member commitments and proactively identifies risks.

• Prepares project financial reports and updates budget tracking reports by scrutinizing variances, verifying account charges, analyzing time reporting records and maintaining financial records.

• Prepares, submits, and tracks technical requests for change (RFCs) and monitors/reports on their execution to support project delivery.

• Prepares scheduled and ad hoc reports and undertakes special projects as assigned.

• Supports team and team members to achieve success.

• Suggests strategies/methods/processes of improving performance of the projects to the Project or Senior Project manager for consideration/approval.

• Makes suggestions for improvements to administrative processes and procedures.

• Focuses on improving healthcare delivery in the province through positivity and being engaged.

• Makes decisions that have limited/moderate impact.

• Monitor specific project deliverables and timelines, coordinate risks and issues and communications as an integral member of the team. 

Here is what you will need to be successful: 

Education and Experience

• College diploma/certificate in a related field.

• 2- 3 years of experience in providing project coordination and administrative services, preferably in a project management environment.

• Knowledge of Project Management life cycle and methodologies such as Waterfall and Agile.

• Knowledge of Software Development Life Cycles.

• Knowledge of project cost accounting principles and practices and managing project budgets.

• Familiarity with legislation applicable to healthcare organizations such as PHIPA is an asset.

• Experience in procurement process and vendor management is an asset.

• Technical knowledge/expertise gained through work experience as a developer or business analyst is an asset.

• Understanding of Ontario Health business goals and mandate and how it applies to the provincial health care system is an asset.

Knowledge and Skills 

• Strong communication skills, both oral and written, to prepare various project artifacts and financial and non-financial reports, present project tracking and other information at project meetings.

• Analytical and problem-solving skills to scrutinize variances, verify account charges, analyze time reporting records, and maintain financial records; prepare, submit, and track requests for change (RFCs) and monitor/report on their execution; ensure version control of artifacts.

• Ability to build strong relationships with internal clients and external stakeholders.

• Acumen to resolve conflicts at all team level with tact.

• Expertise in Microsoft suite such as Microsoft Office Suite, Microsoft Project, Visio and SharePoint, and other productivity tools such as Jira, Confluence, Remedy.

• Ability to recognize effects of behavior on others and seeks to adjust according to reactions from others.

• Good negotiation skills to resolve conflicts at all team levels with tact.

• Ability to facilitate meetings– keep discussion on track and accomplish goals.

• Ability to see the business value of the work being done and how it fits within the “big picture”.

• Ability to make decisions where results have limited impact on the program/team.

• Ability to work under the direction of a Project or Project Manager and within established processes and procedures.