Job Description
This position involves administrative support for a multi-centre, transdisciplinary research program in the area of diabetes health services implementation and evaluation. Under the direction of a Clinician Scientist and project leadership team, the candidate will be responsible for coordination and support of administrative tasks including team meetings, workshops, study visits, data entry and management, document preparation, filing and control, and on-site study support.
Summary of Duties, but not limited to:
• This position requires the ability to travel between multiple sites
• May assist with grant writing and submissions; prepare forms, budgets, appendices and other documents as required
• Assist with submission of manuscripts to scientific journals – may involve creating tables, figures, proof reading, preparation of cover letter, coordinating documents to sign, electronic submission
• Monitors study budget, reconcile invoices, assists in financial reporting
• Good understanding of research design and research ethics
• Prepares detailed notes of all study meetings and events
• Completes data entry and quality control ensuring the accuracy and integrity of data collection; may investigate missing or invalid data and prepare data sets; may assist in the analysis of qualitative and quantitative data and the interpretation of results
• May participate in review of data collection strategies; Completes review of medical records to collect research data
• Help maintain research files to store, access, and retrieve study data as specified at one or more sites
• May assist team members with preparing materials for proposals, progress reports, presentations, and publications
• Plans, designs and organizes computer databases for ongoing and new research studies
• Updates and maintains study website and education materials
• Provides assistance with the modification and maintenance of electronic and paper information, filing/ retrieval methods, systems and/or formats
• May maintain regulatory documents
• May act as a primary contact person for research participants, conducting telephone, online, or in-person recruitment interviews to collect study participant data including obtaining informed consent
• May liaise with sponsors for monitoring/audits.
• May assist in the preparation of submissions to the Research Ethics Board
• Communicates with Research Coordinator and/or Principal Investigator to provide updates
• Schedules and attends research meetings, including preparing agendas and meeting minutes
• Prioritizes and monitors various study deadlines for their own work
• Provides other administrative support as required, including filing, photocopying, acquiring signatures and CV maintenance
As a role model and champion, you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care.
The responsibilities described above are representative and are not to be construed as all-inclusive.
Qualifications
• Undergraduate degree in a related field
• 1 - 3 years of equivalent experience
• Experience in a health research setting preferred
• Ability to work somewhat independently with excellent problem-solving skills
• Excellent verbal and written communications skills
• Work efficiently under pressure with strong judgement and decision-making skills
• Excellent organizational and time management skills
• Well-developed interpersonal and customer service skills
• Ability to maintain confidentiality
• Mastery of MS Office applications including Excel, Outlook, Access and Word an asset
• Demonstrated record of good performance and acceptable attendance will be considered as part of the selection criteria
• Professional behaviour and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Women’s College Hospital
• This position plays a critical role in acting as an advocate for safety and will demonstrate principles, practices and processes that will optimize a safe environment for all
