At the Upstream Lab, our research is driven by the desire to promote health equity and address social determinants of health. Our research focuses on four streams: 1) integrating health and social care by addressing social needs of individuals in healthcare settings; 2) population health management; 3) using data to enable proactive care, and 4) conducting trials.
We are currently looking for a full-time permanent Research Coordinator II, to support one of our large funded initiatives, PREPARED and other research projects at Upstream Lab!
In this role, you will conduct and lead the day-to-day coordination of research activities and implementation of project plans involving industry partners. Should be comfortable applying quantitative and qualitative research methodologies.Perform research activities involving project design, and collecting, summarizing or analyzing data. Other tasks include assisting with study administration, adhering to research protocol and working with investigator, manager, and other research staff to carry out various aspects of conducting trials or other studies.
Duties & Responsibilities:
- · Plans and coordinates projects with little direction, and provides broader project strategic direction.
- · Managing relationships with biomanufacturing industry partners including: individual/team contact management, establishing trust, providing support to achieve project deliverables.
- · Develop/adapt biomanufacturing industry partner licensing agreements for each partner.
- · Develop, negotiate and manager contracts geared toward industry partners.
- · Conduct open-source research security clearance procedures for biomanufacturing industry partners as needed, including updating PREPARED team’s internal procedures with current best practices.
- · Investigate and track biomanufacting industry partners’ policies that are relevant to the PREPARED mandate.
- · Maintain active inventory and working knowledge of each biomanufacturing industry partner products/services/technologies with the objective of identifying and pursuing possible synergies with PREPARED and other Upstream Lab research initiatives.
- · Ideate and collaborate with project team and scientists on potential research products stemming from direct engagement with biomanufacturing industry partners.
- · Contribute directly to the design, execution, data collection and preparation of a manuscript for research product/s with the objective of submitting to a peer-reviewed journal for publishing.
- · Ensures the smooth and efficient operation of research and data collection activities; day to day project management of timelines, resources, deliverables and study tasks.
- · Develops processes, tools (workflow, Gantt charts), and resources to support team members, and projects.
- · Assists Principal Investigator in the initiation of net new Upstream Lab research, consulting on search criteria, strategies, brainstorming, etc.
- · Seeks out potential sources of funding and supports coordination of grant applications process.
- · Monitors, and controls research regulations, quality, and guidelines, including ethical (e.g. REB submissions), and safety protocols.
- · Prepares research ethics board applications and submissions, including design of consent forms and revisions.
- · Quantitative and qualitative data collection, including designing interview guides, surveys, selecting/screening test sample, cleaning/coding data, and conducting interviews.
- · Tracks and manages timelines and deliverables for institutional and funder reporting requirements.
- · Participates in development of strategies and execution of recruitment approaches including: outreach to community health centres, clinics, patient mail outs, physician referrals etc.
- · Acts as the primary administrative point of contact for internal research staff, study team members, patient partners or other stakeholders.
- · Monitors the progress of research activities; develops and maintains records of research activities, and prepares periodic and ad hoc reports, as required by investigators, administrators, funding agencies, and/or regulatory bodies.
- · Plan, design, coordinate and execute quantitative data analysis and report writing.
- · Leads presentation of research related information: reports, proposals, publications, manuscripts, abstracts, newsletters, posters etc.
- · Plans and coordinates regular study team, and/or steering committee meetings.
- · Manages, oversees, and coordinates participating sites for PI initiated research.
- · May write or consult on protocols, SOPs, manuscripts and training manuals.
- · May conduct literature reviews, data analysis, etc.
- · Provides logistical and admin support in collaboration with funding partners, confirms and maintains budgets.
- · Manages, oversees, and coordinates participating sites and Primary Care Providers for PI initiated research.
- · Ensures accurate distribution of honoraria and assisting with invoices and reimbursement for the study.
- · Coordinates biological sample collection, processing and shipping.
- · Coordinates, trains, mentors, and delegates tasks (including overseeing quality control of submitted assignments) to Research Assistants, volunteers, students, casual staff, internal/external collaborators, and Research Coordinator's.
- · Assists with hiring and onboarding new staff and supports team members through capacity building, and coaching.
- · May supervise research staff in other research sites across Canada.
- · Supports team growth, and encourages collaboration and team-focused approaches.
- · Manages bank accounts for dispersal of honorariums, through cash, e-transfers, gift card purchases and sets up petty cash floats and reconciliation of cash floats etc.
- · Reports on finances, prepares budgets, and handles invoicing (to sponsors, vendors, funding agencies, internal departments etc.).
- · Performs cross functional and other duties as assigned and/or requested.
Qualifications
- · Minimum Bachelor’s Degree in Health Science field and 3 years of relevant experience or demonstrable equivalent combination of specialized education and experience. Master’s Degree preferred.
- · 1-3 years of experience with industry partnerships.
- · GCP, Health Canada Div 5, TCPS required (or to be completed within 2 weeks of hire).
- · Excellent attention to detail and proven ability to learn new skills.
- · Experience implementing full-cycle projects, including start-up phase that aims to establish project infrastructure.
- Superior organizational skills to manage multiple projects in a timely manner.
- Ability to work in a fast paced, adaptable environment.
- Strong problem-solving skills.
- Professionalism and self-motivation.
- Able to work independently and as part of a team.
- Experience with cleaning, analyzing, and interpreting quantitative research data an asset.
- Clinical research experience an asset.
- Experience with REDCap an asset.
- Experience with R/R studio an asset.
