Toronto, ON
Full-time, Permanent

Canada has one of the highest rates of multiple sclerosis in the world, making MS Canada’s disease. The MS Society of Canada is the country’s leading MS advocate, funding leading research in MS and programs & services that help people live well with the disease.

Reporting to the AVP, Research, the Specialist (Operations) will oversee the effective day-to-day administration of Research Department operations and research grant and award funding programs of the MS Society of Canada. They will also provide scientific support to research information delivery and scientific communications when needed, including supporting departments in vetting scientific information and developing content that is appropriate to their needs and activities.

All applications must include a resume, cover letter and salary expectations in order to be considered.

This position is a position of trust. The incumbent will be required to complete the screening process including completion of appropriate background checks in compliance with the National Screening Measures Policy.


Research Grants Administration

  • Effectively manages all stages of the MS Society grant development and administration processes, including developing and updating policies and procedures, managing timelines, overseeing online application processes, leading independent reviews, creating and implementing grant agreements, overseeing budget adjustments, financial reporting and scientific progress reports, making payments, conducting evaluations, and other related tasks as needed.
  • Manages steps of the review process, including identifying potential scientific reviewers with appropriate expertise, recommending an appropriate chair and scientific officer, managing conflicts of interest, corresponding with reviewers and providing them with appropriate instructions and timelines, configuring the grants management software to ensure access to applications and that the review comments are captured, summarizing review comments when necessary, and providing comments back to applicants.
  • Manages the grants management database to ensure accuracy of data for all active and ended grants and awards, making the appropriate changes when needed (e.g. close/start dates, no cost extensions, funding amounts and letters of agreement). Serves as liaison with vendor for all troubleshooting and testing.
  • Responds to inquiries related to the research funding programs and the grants management system-both from grants reviewers and applicants, with respect to online procedures, application guidelines, eligibility, finances, technical support, accessing applications or review comments, formatting issues, etc.
  • Reviews grant and award policies and procedures on an ongoing basis
  • Works closely with the VP, Research and Assistant Vice President, Research in developing and implementing new research funding opportunities that address research gaps and priorities of the MS Society and its stakeholders.
  • Works closely with the VP, Research and Assistant Vice President, Research to prepare funding recommendations for presentation to the appropriate research committees and board, as well as any new funding opportunities or research funding policy changes.
  • Collaborates with the Assistant Vice President, Research on building and fostering research partnerships with government, non-profit, academic and private organizations, by supporting the creation and execution of agreements, and by ensuring that that agreements with partners are aligned with MSSC research policies.

Financial Administration for Research Grants and Awards

  • Conducts regular check-ins for Collaborative Team Grants and other similar larger grants, ensuring completion of grant milestones and payments.
  • Prepares legal documents for research grants and awards (letters of agreements, agreement amendments, and letters from the MSSC in response to requests for leave of absence and no-cost extensions) for review and signature.
  • Manages the MSSC research programs financial and activity grant reporting processes (semi-annual and final) which includes:
  • The receipt, tracking, submission, review, dissemination, and follows-up on financial and activity reports
  • Reviews financial reports for completeness and analyses them to determine the appropriate payment amounts. Recommends to the Assistant Vice President, Research the appropriate payment amounts
  • Closely monitors payment schedules for research grants and awards, while working closely with the Coordinator, Research to initiate, process, track and initiate all payments to the institutions, and reclaim any remaining unspent funds.

Strategic Research Initiatives and Research Operations

  • Works closely with and supports the Assistant Vice President, Research on operational and strategic initiatives, including the Canadian Prospective Cohort (CanProCo).
  • Supports administration of research meetings by contributing towards the development of agendas, preparing supporting documents and presentations, taking detailed notes, and developing summaries.
  • Works with the Coordinator, Research and finance department to ensure accurate tracking of Research Department expenses.

Research Communications Support

  • Works with the Specialist, Research (communications) to develop and maintain content on the website regarding research funding opportunities, such as policies and procedures, FAQs, review criteria, progress and financial report templates, application timelines, and other materials that would be applicable to the research community.
  • Provides up-to-date information on the website and other communications materials regarding funding opportunities, the Community Representatives program and outcomes of the research.
  • Works with Specialist, Research to ensure timely dissemination of communication materials related to the grants and awards funded by MSSC (e.g. MS Updates, MS Research Summaries, research blog posts, Research in Action e-bulletin, etc.).
  • Provides information and analysis to other departments regarding the MSSC’s research funding portfolio, including any relevant research funding stats, trends, summaries of projects, and other information needed for presentations, briefings, and online and print materials.
  • Maintains an up-to-date database of information pertaining to MSSC funded studies that can be probed by staff to gather important information about the allocation of funds across the country, and the depth and breadth of studies that are being supported by the MSSC.
  • Alerts team when there are new publications or breakthrough findings stemming from MSSC funded research studies and works with the Specialist to provide information needed for supporting materials (e.g. press releases, fact sheets, FAQs, blog posts, MS Updates, key messages for internal use, etc.).
  • Performs other duties as assigned


  • University graduate degree (Masters/PhD) in neurosciences or related field with 1-2 years’ prior experience with research grants administration and scientific writing for both scientific and lay audiences is required.
  • Demonstrated proficiency in program coordination and project managements
  • Demonstrated experience in research grants administration
  • Good understanding and knowledge of scientific research, in particular the process of conducting research and knowledge of experimental techniques
  • Ability to interpret, synthesize and present scientific data
  • Exceptional organizational skills with superior attention to detail
  • Excellent computer skills including advanced proficiency in Microsoft Office: Word, Outlook, Excel, SharePoint, and PowerPoint and internet applications
  • Ability to quickly learn and utilize new software and grants management applications
  • Ability to effectively manage databases
  • Excellent time management skills with the ability to prioritize multiple tasks and manage overlapping timelines
  • Professional, service-oriented attitude that demonstrates tact and diplomacy
  • Highly developed interpersonal skills with the ability to work effectively with all levels of staff, volunteers, and external stakeholders
  • Ability to maintain confidentiality at all times and demonstrate use of discretion and sound judgment

Special Considerations:

  • Travel may be required for scientific conferences and other meetings/workshops
  • Weekend and evening work as well as extended hours may be required during peak times related to grant competitions and peer review.

Location: Toronto, ON

We are working on a world free of MS. If you too are passionate about the work we do, we invite your expression of interest and resume submission to:

Pamela Kanellis

Assistant, Vice-President, Research

MS Society of Canada

Application Deadline: February 11, 2020

Please note:

  • Applicants must include a cover letter and state salary expectations within their application in order to be considered
  • Applicants must be legally entitled to work in Canada to be considered for this position

The MS Society has a team of dedicated professionals who share a common goal. We strive to be an employer of choice and provide a working environment that values diversity, teamwork, and professional development.

The MS Society of Canada embraces diversity and encourages all qualified applicants to apply. We are committed to accommodating applicants’ needs in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code throughout the selection process.

More information about the MS Society is available at

Job Types: Full-time, Permanent


  • Scientific Writing for both Scientific and Lay Audiences : 1 year (Preferred)
  • Research Grants Administration : 1 year (Preferred)


  • Master's Degree (Required)


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